Get involved

Attend a SUPRA Council meeting

2025 SUPRA Council meeting dates

Please email secretary@supra.usyd.edu.au to attend.

• Thursday 30 January 2025
• Thursday 27 February 2025
• Thursday 27 March 2025
• Thursday 17 April 2025
• Thursday 29 May 2025
• Thursday 26 June 2025
• Thursday 31 July 2025
• Thursday 28 August 2025
• Thursday 25 September 2025
• Thursday 30 October 2025
• Thursday 27 November 2025
• Thursday 18 December 2025.

SUPRA members can attend council meetings

SUPRA members have the right to sit in, observe, and speak at any SUPRA Council meeting, or any meeting of a SUPRA Standing Committee. Members also have the right to add items of discussion to the Agenda of any Council or Standing Committee meeting.

Only SUPRA Councillors can vote at council or Standing Executive Committees meetings. All SUPRA members are entitled to vote at Standing Working Committees meetings.

Meeting procedures

We encourage members to attend and participate in all SUPRA meetings. This as an important way to have the voices of postgraduates heard and represented.

• More information on the Rules of Order for meetings.
• More information on SUPRA Council.
• More information on Standing Committees.

Notice of meetings and agenda

All meetings of SUPRA Council are required to have at least seven (7) days’ notice. All Standing Committee meetings require at least five (5) days’ notice.

Agenda items and additional documents for council meetings are required to be submitted to the President at least three (3) days prior to the meeting, so they can be circulated by the Secretary well before the meeting. Agendas for Standing Committee meetings are usually circulated with the notice of meeting, and updated prior to the meeting.

No confidential documents are circulated electronically. Confidential documents may be accessed in person at the SUPRA Offices. SUPRA members must request permission from the President; councillors may access confidential documents at any time.

All members and councillors are encouraged to read and consider the documents prior to the meeting. This will facilitate discussion and speed up meetings.

If any member or councillor is unable to access documents or agendas, they are encouraged to contact the SUPRA Secretary at secretary@supra.usyd.edu.au.

Quorum

Quorum is the minimum number of people required in attendance for a formal meeting to be legitimately held. If quorum is not met within thirty (30) minutes of the appointed time, then the meeting shall lapse and must be rescheduled.

Quorum for a meeting of SUPRA Council is nine (9) councillors.

Quorum for a Standing Executive Committee meeting is four (4) councillors, where at least one present is not a member of the Executive (The President, the Vice President, the Education Officer, the Secretary and the Treasurer).

Quorum for a Standing Working Committee meeting is at least three (3) councillors, where at least one present is a member of the Executive.