Extension of candidature

Related articles:

• Leave from HDR studies
• Progress Reviews.

Towards the end of your candidature, you may need an extension if you’re unable to submit by your due date. Candidates can apply for an extension of up to one year’s Equivalent Full-Time Student Load (EFTSL) (i.e. 4 research periods of full-time enrolment). Extensions beyond the maximum allowable time may be approved by your associate dean, but only in exceptional circumstances.

Extension requests can be submitted through RECS. Find details on how to request an extension.

You need to apply for an extension within 6 months of your latest completion date. We recommend that you discuss an extension with your lead supervisor as soon as you become aware you need it, as University policy states that HDR candidates aren’t automatically entitled to an extension.

An extension is more likely to be approved if you can show good academic progress and if you have the support of your lead supervisor or pre-submission progress evaluation meeting (PEM) panel. If extenuating circumstances such as illness, injury or misadventure have impacted your research completion time, you should include a summary of your issues in your application, and include appropriate support documentation. You should also include any issues with your research, such as equipment, data, change in supervisors, etc. It’s important that you also document and discuss these issues during your progress review.

Full-time PhD students have a maximum completion time of 16 research periods, or 4 years. If you’re not sure of your maximum period, contact HDRAC. For more information on candidature maximum time limits and research periods read Leave from HDR studies.

If your request for extension pushes your submission date beyond your maximum allowable time, you may be approved for a shorter period, or your request may be denied. If you’re denied an extension and then you don’t submit on time, you may be asked to Show Good Cause.

If you don’t have the support of your lead supervisor or postgraduate coordinator for an extension, or your associate dean has denied your application, you may apply for a review. Contact us for help.

Policy

Check the University policy register, in particular:

• University of Sydney (Higher Degree by Research) Rule 2011
• Progress Planning and Review for Higher Degree By Research Students Policy 2015

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Written by SUPRA Postgraduate Advocacy Service October 2024.