Intellectual property (IP) refers to the products of your creativity, for example, original literary and artistic works, scientific inventions, etc.
IP rights are the rights that you have over how your IP is used. There are two types and they’re separate and distinct.
IP is divided into distinct categories, which are each afforded different types of legal protection. These are:
Copyright and circuit layout rights are automatic. For the others, IP rights must be formally applied for/registered.
IP at the University is regulated by the Intellectual Property Policy 2016 (IP Policy) which deals with the following areas:
Under the IP policy, you own the copyright in your thesis and scholarly works, unless there is an agreement to the contrary. You also own all other IP you create, unless:
Even if you’ve assigned your IP rights, you’ll still most likely be entitled to a share of any commercial benefits in the future.
We strongly recommend that you gain independent advice from our Legal Service before you sign any agreement to transfer your rights. We will be able to assist you to understand the agreement and may be able to negotiate a variation of the conditions of your involvement in the research project.
In a collaborative or supervisory relationship that lasts over a period of years, it may become difficult to delineate as well as quantify respective contributions, meaning that issues may arise. SUPRA has seen a lot of research students in this position, and so we strongly recommend that you keep records, emails, drafts etc., so you’re able to clarify your ownership of IP if you ever need to do so.
If you’ve created IP that you’d like to commercialise, you can contact the commercialisation team at the University’s Commercial Development and Industry Partnerships (CDIP) for support.
Initial advice is confidential and free, although any action taken by CDIP to develop your IP may require you to enter into an agreement with the University. This usually requires the assigning of your IP rights in return for a share of income.
The law relating to your moral rights requires that you be acknowledged appropriately as the author of your works.
The University’s Research Code of Conduct 2019 (the Code) sets out the responsibilities of researchers at the University (both staff and students). The Code clarifies what is required to claim authorship and requires that all contributions be properly acknowledged.
In order to be listed as an author you must have made a substantial intellectual contribution to the published work in one or more of the following areas:
Examples of substantial intellectual contributions include:
It’s important to note that, unlike the IP Policy, the Code does not quantify a minimum level for the substantial intellectual contribution to give rise to these rights. Further, the Code only states the minimum requirements. If there are funding provisions, discipline standards, best practice guidelines (such as ICMJE), or journal requirements that apply, the Code requires that authorship must be attributed by following the most stringent of any applicable requirements.
There’s no reference in the Code to authorship order decisions. As a general guide however, it’s recommended that the order of authorship credit should reflect the relative contributions to that specific publication, regardless of an author’s role in the overall project. Having said this, you’d ordinarily be listed as first author on any multiple-authored paper that’s based primarily on your thesis or Master’s research report.
All co-authors must agree to publish, meaning that any individual author can withhold consent and prevent publication. If an author or authors proceed to publication without crediting everyone who qualifies as an author and also having their consent to publish, they open themselves up to an allegation of research misconduct.
Complaints or issues about authorship can be raised with one of the faculty Research Integrity Advisors.
Under the Research Data Management Policy 2014, the University may assert ownership over any data and primary materials created by a student. This policy also sets out the responsibilities of research students in relation to the proper management of data and primary materials (see clause 13(6)). More details on these requirements can also be found in the Research Data Management Procedures 2015.
If you wish to reproduce part or all of a work that is subject to copyright in your thesis, you’ll need permission from the copyright holder, even if it’s freely available for download on the internet. You can’t rely on the fair dealing provisions that allow use of some copyrighted material for research or study, because these provisions won’t permit your thesis to be made available through open access and won’t allow all or parts of it to be published by a publisher.
Situations where it may be necessary to seek permission include using:
To make sure you’re not infringing someone else’s IP rights:
This information is current as at January 2021 and is intended as a guide to the law as it applies to people who live in or are affected by the law as it applies in NSW. It does not constitute legal advice.
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Last updated January 2021